Key Responsibilities:

Estimating & Preconstruction

• Review architectural documents and floorplans to identify key project specifications.

• Prepare accurate cost estimates and takeoffs using tools such as M² or On-Screen Takeoff.

• Organize and manage vendor quotes, ensuring accuracy in quantities, specs, and jobsite info.

• Compile and submit product data, submittals, and compliance documentation.

• Track approvals and manage physical sample requests as needed.

Project Administration & Client Submittals

• Generate and process pay applications in line with contract billing schedules.

• Submit invoices and required documentation to meet contract compliance.

• Maintain organized project folders and archives for future reference.

Material Procurement & Logistics

• Place and verify purchase orders with vendors and manufacturers.

• Track deliveries, backorders, and lead times.

• Coordinate with the warehouse on stored materials and documentation.

• Address discrepancies and file claims when needed.

Field & Team Support

• Provide jobsite documentation and schedule coordination for superintendents and installers.

• Update floorplans when field conditions or client needs change.

• Serve as a liaison between field, office, and client to resolve issues effectively.

Communication & Closeout

• Respond to inquiries from vendors, clients, and field staff via phone or email.

• Deliver physical samples or project documents to clients or general contractors.

• Prepare and submit all closeout documents including lien waivers and warranties.